Privacy Policy - www.canadianhotels.ca

Our Commitment to You

Your privacy is important to us. This Privacy Policy governs the collection of Personal Information by CanadianHotels.ca, including through the CanadianHotels.ca website (the "Website"). For the purposes of this Policy, we consider "Personal Information" to mean information, recorded in any form, about an identifiable individual, or an individual whose identity may be inferred or determined from the information.

Your consent

Your provision of Personal Information to CanadianHotels.ca means that you agree and consent that we may collect, use and disclose your Personal Information in accordance with this Policy. Unless permitted by law, no Personal Information is collected without first obtaining the consent of the individual to the collection, use, and disclosure of that information. CanadianHotels.ca does not sell, trade, barter, exchange or disclose for consideration any Personal Information it has obtained.

In most cases, and subject to legal and contractual restrictions, you are free to refuse or withdraw your consent at any time upon reasonable, advance notice by contacting CanadianHotels.ca as indicated at the end of this Policy. You should be aware that certain services can only be offered if a person provides Personal Information to CanadianHotels.ca. We will inform you of the consequences of withdrawal of consent.

Why We Collect Your Personal Information

CanadianHotels.ca collects your Personal Information in the normal course of providing our services, including: (1) for personal identification; (2) to complete hotel, air and car reservations; (3) to allow us to contact you for customer service, if necessary; (4) to customize the content of the Website to meet your specific needs; (5) to make product improvements to CanadianHotels.ca; or (6) for other consistent purposes.

How Your Personal Information Is Used

a. Member Registration and Profile

CanadianHotels.ca uses Personal Information for the purpose of providing services to members. When you become a CanadianHotels.ca member you will be asked to provide Personal Information to complete your member profile. This information is stored by CanadianHotels.ca to assist members in making reservations quickly without having to type in the same information repeatedly.

b. Reservation Orders

To book reservations through the Website, we require Personal Information to complete your transaction. If you are already a member, most of this information is already provided by your member profile. If you are not a member, we will require you to submit this information to fulfill your travel requests. . This information includes but is not limited to your name, home or work telephone number, fax number, e-mail address, and your credit card number, expiration date and billing address.

We may also ask you for Personal Information about other people for whom you are booking reservations. We use this information only to complete your reservation, and, upon request, to send each person an e-mail notification of the reservation.

c. Communications from the Website

Members will occasionally be contacted by email or fax to receive helpful information on products, services, and special deals. Users may also subscribe to specific services or announcements such as our newsletter, surveys or contests by providing the requested information. These types of subscriptions are completely voluntary. Users' Personal Information is not shared with third parties unless prior notice is given. We may use an intermediary to conduct the surveys or contests but they may not use Personal Information for any secondary purposes and all information is returned to CanadianHotels.ca upon completion of the event.

d. Customer Service and Service Announcements

We communicate with users in response to service inquiries and account-related issues. We reply via e-mail, fax or phone, in accordance with the wishes as indicated by the user.

From time to time, it is necessary to send out service related announcements such as when service is temporarily suspended for maintenance. These communications are not promotional in nature and users may not opt-out. However, should users wish not to receive these announcements, they may deactivate their account.

When We disclose your Personal Information

Because CanadianHotels.ca serves as an intermediary service provider, it is sometimes necessary for us to share your information with our suppliers and affiliated websites.

a. Suppliers

We provide your information to the suppliers who fulfill your travel reservation such as hotels, airlines, car rental companies, and credit card payment processors.

b. Affiliated Websites

If you were referred to CanadianHotels.ca from another website, we may share Personal Information about you with the referring website. We encourage you to review the privacy practices of any website that referred you to CanadianHotels.ca.

Choice/Opt-out

Our users are given the opportunity to opt-out of having their information used for purposes not directly related to the provision of services. Users who no longer wish to receive our newsletter and promotional communications may opt-out of receiving these communications by replying with unsubscribe in the subject line, or by contacting us. We also offer an opt-out mechanism on the member profile page.

Other Disclosures

There are circumstances where the use and/or disclosure of Personal Information may be justified or permitted or where CanadianHotels.ca is obliged to disclose information without consent. Such circumstances may include:

  1. Where required by law or by subpoena, warrant, court order or the order of a tribunal;
  2. Where CanadianHotels.ca believes, upon reasonable grounds, that it is necessary to protect the rights, privacy, safety or property of an identifiable person or group;
  3. Where it is necessary to establish or collect fees;
  4. Where it is necessary to permit us to pursue available remedies or limit any damages that we may sustain; and
  5. Where the information is public.

Where obliged or permitted to disclose Personal Information without consent, CanadianHotels.ca will not disclose more information than is required.

Electronically Gathered Information

a. Information Use Cookies

A visitor to this Website is not required to reveal any personally identifiable information, such as name, address, or telephone number. Nor is such information collected passively by electronic means. Canadianhotels.ca does use cookies, which are small pieces of information stored on your computer tied to information about you. Users may block cookies by editing their browser options. If you reject the cookie, you may still use most areas of the Website. CanadianHotels.ca uses cookies in several ways:

  1. To allow you to login without having to type your login name each time you visit.
  2. To track usage of the Guest path and to serve advertisements through our advertising networks. Users may block cookies by editing their browser options. If you reject the cookie, you may still use most areas of the Website.
  3. To track and target the interests of our users to enhance the experience on the Website.

This Privacy Policy covers the use of cookies by CanadianHotels.ca only and does not cover the use of cookies by any advertisers.

b. Log Files

Like most standard website servers we use log files. The information collected includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks to analyze trends, administer the Website, track user's movement in the aggregate, diagnose problems with our servers and gather broad demographic information for aggregate use.

Log file information is collected in the aggregate, meaning that it is not personally identifiable. This aggregate information is used to enhance the services offered to you and is shared with partners, advertisers and service providers so that they may do the same.

Please be aware that we have links on the Website to external websites, which may collect Personal Information about you. This Privacy Policy does not govern the information practices or policies of such external websites. Users are encouraged to consult the privacy policies of these external websites for further information.

Protection and Retention of Personal Information

CanadianHotels.ca endeavours to maintain adequate physical, procedural and technical security with respect to its offices and information storage facilities. We restrict access to Personal Information to those employees and external service providers we determine need to know that information in order that we may provide our services to users. Furthermore, all employees are kept up-to-date on our security and privacy practices and are regularly reminded about the importance we place on privacy.

Where required, CanadianHotels.ca may also engage other service providers located in the United States. Therefore, some of your personal information may be retained in the United States where privacy laws may offer different levels of protection from those in Canada and your personal information may be subject to access by and disclosure to law enforcement agencies under American legislation such as the USA Patriot Act.

We will only retain your Personal Information for as long as required for the reasons it was collected. Currently, the principal place in which we retain Personal Information held by CanadianHotels.ca is in Toronto, Ontario. From time to time, information may also be stored in other locations.

Correcting/Updating/Deleting/Deactivating Personal Information

CanadianHotels.ca endeavours to ensure that any Personal Information in its possession is as accurate and complete as necessary for the purposes for which we use the information. If a user's Personal Information changes or if a user no longer desires our service, we provide a way to correct, update or delete/deactivate the user's Personal Information. Members can amend/delete their profile on the Website and can also e-mail our team or contact us by telephone or postal mail using the contact information below.

Accessing Your Personal Information

CanadianHotels.ca allows you to access and review your Personal Information held by us and will endeavour to provide the Personal Information in question within a reasonable time, generally no later than 30 days following the request. There may be a nominal charge for retrieving a complete list of Personal Information, in which case you will be notified in advance and you may, at that time, withdraw your request.

CanadianHotels.ca will not generally respond to repetitive or vexatious requests for access and, in doing so, will consider the frequency with which information is updated, the purpose for which information is used, and the nature of the information.

Notification of Changes

From time to time we may review and revise our privacy practices and this Privacy Policy. We will post changes to this Privacy Policy on the Website, and other places we deem appropriate so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. Policy changes will apply to the information collected from the date of the revised Privacy Policy as well as to existing information held by the Canadianhotels.ca at the time of amendment.

Resolving Your Privacy Concerns

If you have any questions regarding: our Privacy Policy, access to your Personal Information; or our collection, use, and disclosure of Personal Information, please contact us:

Judi Pharand
Privacy Officer
HR Developments, Ltd.
200 North Service Rd, Unit 1, Suite 633
Oakville, Ontario L6M 2Y1
Canada

Canadianhotels.ca values your privacy and every effort will be made to investigate complaints and/or respond to suggestions to this Policy.

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